Frequently Asked Questions for Providers
QAD recommends that all incidents resulting in facial bruising be reported to QAD, even if there is no doctor visit. Parents often call the state to report accidents, so it is best if QAD has already received notice from the provider.
Since providers are responsible for children until they are handed over to another adult, the provider must accompany children who walk to school or other programs. Staff/child ratios must be maintained. For example, a family home provider must take all the children in care along when walking a child to school. A group home caregiver would need to send half of the children with one adult.
Child and Adult Care Food Program
Rather than completing new enrollment forms for all the children in your care, CCR will mail you a form listing each child’s name, date of birth, date of enrollment, and days and hours attending your facility. Please have parents update addresses and phone numbers, verify dates of birth, days children attend your facility, and drop off and pick up times. Parents must sign for each of their children.
If we do not have current parent signatures or complete information, we will have to discontinue reimbursement until complete paperwork is submitted; you will need to complete a full enrollment form to re-enroll the child(ren) on the food program. CCR mails re-enrollment forms, along with your food program checks in September. The completed forms are due back with your menus on October 2nd.
The following are legal holidays that require parent signatures: New Year’s Day, Labor Day, Memorial Day, Thanksgiving Day, Fourth of July and Christmas Day.
- Online menus submitted on Minute Menu.
- Menus – signed and totaled at the bottom.
- Enrollment forms for new children.
- Claim information sheets with changes listed.
- Mealtime change forms, if needed.
- Parent-signed documentation for holiday care, if needed.
- The newest copy of your license.
- The tiering form.
- Re-enrollment forms.
We know that many of you rely on the food program reimbursement checks to purchase food and other child care supplies each month, and we pride ourselves in the ability to process menus and pay you quickly. We will continue to do the best job possible. However, if you do not submit your menus on time, your reimbursement may be delayed until the next month.
If milk is served family-style at the table, the unused portion cannot be saved and served later. If milk is served to the table, it cannot be served again. One option is for providers to pour the proper serving sizes into glasses and put the milk away. New milk cannot be added to old milk. CACFP prefers family style meals that allow children to take what they want, but enough must be made available so each child has the option to take a full serving size. Only the minimum serving size has to be made available.
It is acceptable to freeze milk, thaw and serve under the following conditions:
- When freezing, the milk must be labeled with the date it is being frozen.
- Milk may be frozen for no more than one month.
- Milk that has been frozen must be used within five days of being thawed.